Moving to a new office can be a very exciting time. But moving can create a lot of stress. To make things worse, you’ll often be on a tight time delay. You don’t want to have the shut the business down for weeks while you relocate. Thankfully, there are a few simple things you can do to take the stress out of moving. Let’s look at some of them.
Plan the Move
The first thing that you need to do is start planning the move. You might want to make a list of the things that you will need to take. Think about the order in which everything will need to be transported. Make sure that you have enough boxes, tape, and bubble wrap for everything. As an alternative, we can deliver these supplies to your office before the move. Please see our moving supplies price list.
It can also help to think about where everything will be going when you arrive in the new office. You might want to do up a map or blueprint. So, when the trucks start unloading everything, you’ll know where it all goes.
Use the Move as a Chance to Clean the Office
As you’re moving, be critical about what you are taking with you. When you’re in an office unused items can accumulate. As you move, it’s the perfect time to get rid of any unwanted furniture or old documents.
Change the Address
When you move, you’ll need to make sure that you are updating your company’s address on all the documents. You might also need to cancel any subscriptions that you have, getting them transferred to the new address. This process can often take a few days. It can be a good idea to make a list of everyone who needs to be informed of the new address. This ensures that you don’t accidentally miss anyone.
Give the IT Department Plenty of Time to Plan the Move
The IT department can often struggle the most with the move. They will need to shut down all the servers. This means the need to save all the data securely. After the move, they will need to get everything set up properly. Because of this, they will often need a little more time to plan everything. If they have older computers, you can consider donating them. There are plenty of charities that would love to help recycle your old electrical goods.
Walk Through the New Offices Before the Move
Once you are almost ready for moving day, it’s a good idea to take a quick walk through the new office. This is your chance to make sure that everything is ready for you to move in. The power should be connected. All the lights should be working. There shouldn’t be any debris on the floor. If there are any problems, this is the time to get them fixed.
Get Employees to Pack Their Own Personal Items
During a move, employees will need to pack up their own desks. This will help save time. They will then need to take these things home with them. This will give everyone the peace of mind that their belongings will be kept safe.
If you want to learn more about packing in our other article about packing for moving.
Label All Boxes
Once you’ve finished packing a box use a permeant marker to describe what’s inside. Though this can seem obvious, it can often get overlooked. You might want the label to tell you what department the box needs to go to. This simple step will ensure that everything gets to the right place when you are unpacking the moving trucks.
Prepare Fragile Items
Not everything will be able to handle being jolted around the move. Because of this, you’ll need to take extra care around these fragile items. You’ll need to make sure that they are wrapped in bubble wrap. You will also need to tell the commercial office movers to handle them with care. Sometimes, there will be confidential documents. You will need to be careful about who is allowed to handle these. Sometimes, you might want to move these papers yourself.
Research the Best Moving Companies
The commercial office movers that you choose will have a big impact on how smoothly the transition goes. The good news is that there are plenty of office movers in Calgary. To find the right one for you, you’ll need to do some research. It’s often best to hire this team in advance. You’ll want to book them one to three months in advance. You don’t want any scheduling conflicts.
There are a few things that you will need to consider. First, you will need to consider their background. Read some reviews to see what other customers thought about them. Check they have done similar moves before. It can also be a good idea to get them to come to your business to see the amount of work that will be required. This will ensure that you can get an accurate quote.
You’ll need to find a moving company that will be licensed. It’s essential to read their insurance policy. If something does go wrong during the move, you’ll want to make sure that you are protected.
We at Simply the Best Movers have the necessary experience, which is backed up by dozens of reviews, and insurance to move any business. Learn more about office moving services.
Use Two Managers
Office relocation specialists can be useful. They will be able to help you lift and move everything you need. But they aren’t mind readers. They will require someone from your business to direct them. It can help to use two managers. One will stay at the old office and dictate the order that things are loaded onto the truck. The other will wait in the new office and make sure that everything gets unloaded to the right place. It’s best to stick to two people. Too many conflicting instructions are sure to make everyone confused.
Conclusion
Moving to a new office can take a lot of time and effort. Thankfully, with a little planning, you’ll be able to reduce the amount of stress you are facing. So, put these tips into place to have a smooth office transition.